The Terms Tab

When you select Subject Bibliography from the Tools menu to format a subject bibliography or subject list, a Layout button is available to display a Configure Subject Bibliography dialog and change settings. This topic describes the Terms tab available on that dialog.

Selecting a Subject List or Subject Bibliography

In the Reference List area of the Terms tab, select one of the two radio buttons:

• Subject Terms Only prints each unique subject term. It does NOT print formatted references below each term.

• Subject Terms and Reference List  prints each subject term with related references listed below it.

Note: The options on this tab are saved for this subject bibliography session and for future sessions, until you change them again. So, if you generate a list of Subject Terms Only, the next time you select Subject Bibliography, you will produce a simple subject list again. To include formatted references, click the Layout button and the Terms tab to select Subject Terms and Reference List.

When printing subject terms with reference lists, EndNote typically prints each unique subject heading only once with the related references listed below. You can select the Repeating Subject Terms box to print a subject term before each formatted reference. For example:

Select the Recycling Reference Numbers box to restart reference numbering for each subject heading. For example:

Including Subject Term Counts or Record IDs

In the Include area of the Terms tab you can check a box to include, for the records selected for output:

• Subject Term Counts prints a number next to the subject term to indicate how many records contain the term. For example:

Subject Term Counts always print on the same line as the subject term, surrounded by parentheses, and separated from the term by three spaces.

• List of Record IDs prints the record IDs of the records that contain the term. You can print the list of record

or

When you print these items on the same line as the term, they are always separated by three spaces. That way, you can save to a word processor file, replace the three spaces by a tab character, and convert the text to a table, using the tab as a separator. You can print both term counts and record IDs:

Sorting the Subject Terms

You have four options for ordering your subject terms:

• By Term - Alphabetical sorts subject terms by Date for date fields, and then alphanumeric order (1-9, A-Z) for all other fields.

• By Term - Inverse Alphabetical reverses the By Term - Alphabetical order (Z-A, 9-1, Dates).

• By Term Count - Ascending lists terms based on how often they appear in records. For example, a term that appears in only one reference would display at the top of the list, whereas a term used in 20 references would appear further down in the list.

• By Term Count - Descending reverses the By Term Count - Ascending order, so the most-used terms are listed first.

Note: This sort order setting affects subject headings only. If you want to change the order of the references printed below each heading, do so on the References tab of the Configure Subject Bibliography dialog.

Inserting Space or Text Around Subject Terms

Use the "Prefix" and "Suffix" text boxes to print text or punctuation before or after each subject term.

Each term may include a subject term count and/or a list of record IDs. The order of output is:

Text Before | Subject Term | Subject Term Count |
List of Record IDs | Text After | Reference List

You can use these special formatting codes in the text boxes:

By default, the Prefix box contains "^p" and the Suffix box contains "^p^p in order to leave blank lines between each subject heading and the first citation listed below it.

When you print Subject Terms Only, you will probably want to print only a single "^p" after each term, so each subject term begins on a new line with no blank lines between them.

Applying Styles

In the Styles area of the Terms tab, check the appropriate boxes to separately apply styles to Subject Terms, Subject Term Counts, and the List of Record IDs. You can combine styles in any way, such as:

Apply styles to bibliographic references by modifying the output style.

If you save your list to a text file, all styles will be stripped.

Related Topics

The Bibliography Layout Tab

The Page Layout Tab

The References Tab